The Driver Time Record form is a document used to track the driving hours of commercial drivers. It is particularly relevant for those operating within a specific radius and adhering to certain time constraints. This form helps ensure compliance with regulations while promoting safe driving practices.
The Driver Time Record form serves as an essential tool for tracking a driver's working hours and ensuring compliance with regulations governing driving time and rest periods. Designed to simplify the reporting process, this form is particularly useful for drivers who operate within a 100-air mile radius of their headquarters and return home within 12 consecutive hours. It caters to the needs of intermittent drivers, who must complete the form for the seven days leading up to any day they drive, including the previous month. Key elements of the form include sections for recording the driver's name, the month and year, and detailed logs of driving activities, such as start and end times, total driving hours, and truck identification numbers. Additionally, there is a space for notes, allowing drivers to document any relevant information or incidents that may occur during their shifts. By utilizing the Driver Time Record form, both drivers and companies can maintain accurate records that promote safety and adherence to the necessary regulations.
What is the Driver Time Record form used for?
The Driver Time Record form is a tool used to document a driver's hours of service. It helps ensure compliance with regulations regarding driving time and rest periods. By accurately recording this information, drivers and companies can maintain safety standards and adhere to legal requirements.
Who needs to fill out the Driver Time Record form?
This form is required for drivers who operate within a 100-air mile radius of their headquarters and return to headquarters within 12 consecutive hours. Additionally, intermittent drivers must complete this form for the seven days leading up to any driving day, including the previous month.
What information is required on the form?
Drivers need to provide their name, the month and year, and details about their driving hours. This includes the date, start time, end time, total driving hours, truck number, and any relevant notes. Each of these elements is crucial for tracking driving patterns and ensuring compliance with regulations.
What are the conditions under which companies can prepare this report instead of the Driver's Daily Log?
Companies may use the Driver Time Record form instead of the Driver's Daily Log if the driver operates within a 100-air mile radius, returns to headquarters and is released from work within 12 consecutive hours, and has at least 10 consecutive hours off duty between each 12-hour shift. Meeting these criteria allows for simplified reporting.
How often should intermittent drivers complete the form?
Intermittent drivers must complete the Driver Time Record form for the seven days preceding any day they perform driving duties. This includes capturing data from the previous month. This requirement ensures that all driving hours are accounted for, even if driving is not a daily occurrence.
What should drivers do if they have notes to include?
Drivers can use the notes section of the form to provide additional context or information about their driving hours. This could include details about delays, unusual circumstances, or any other relevant factors that may affect their driving record. Including notes helps create a comprehensive record of their driving activities.
What happens if the form is not filled out correctly?
Failing to complete the Driver Time Record form accurately can lead to compliance issues and potential penalties. It is essential for drivers to double-check their entries and ensure all required information is included. Proper documentation protects both the driver and the company from legal complications and helps maintain safety on the roads.
When filling out the Driver Time Record form, keep the following key points in mind:
By following these guidelines, you can ensure that your Driver Time Record form is filled out accurately and efficiently.
Misconception 1: The Driver Time Record form is only for long-haul drivers.
This is not true. The form can be used by drivers operating within a 100-air mile radius of their headquarters, making it applicable for both short and long-haul drivers.
Misconception 2: Drivers must complete the form every day they drive.
In fact, intermittent drivers only need to fill out this form for the 7 days preceding any day they perform driving duties. This includes days from the previous month.
Misconception 3: The form is optional for drivers who meet certain criteria.
The form is mandatory for drivers who operate within the specified parameters, such as returning to headquarters within 12 consecutive hours and having 10 consecutive hours off duty between shifts.
Misconception 4: The Driver Time Record form is complicated and hard to understand.
The form is straightforward. It requires basic information like dates, start and end times, total driving hours, and truck numbers. This simplicity helps ensure accurate record-keeping.
Misconception 5: Only the driver needs to keep a copy of the form.
While drivers should retain their records, companies may also prepare this report for their own records. Keeping copies helps maintain compliance and provides clarity in case of audits.
DRIVER’S TIME RECORD
Driver’s Name (Print) ______________________________Month__________Yr______
COMPANIES MAY PREPARE THIS REPORT INSTEAD OF “DRIVER’S DAILY IF THE FOLLOWING APPLIES:
•Driver operates within 100-air mile radius of headquarters.
•Driver returns to headquarters and is released from work within 12 consecutive hours.
•Driver has at least 10 consecutive hours off duty between each 12 hour shift.
INTERMITTENT DRIVERS
Shall complete this form for 7 days preceding any day driving is performed. This includes the preceding month.
Date
Start Time
End Time
Total
Driving
Truck No.
Notes
“All Duty”
Hours
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Failing to accurately record the driver's name and the month and year at the top of the form can lead to confusion. It is essential to ensure that this information is printed clearly and correctly.
Omitting to fill out the start time and end time for each driving day is a common mistake. Without these details, it becomes difficult to track driving hours accurately.
Not providing a truck number can create issues, especially if multiple vehicles are in use. This information helps in identifying which truck was driven on a specific day.
Neglecting to include notes regarding any unusual circumstances or deviations from standard driving patterns can be problematic. This section is important for understanding the context of the recorded hours.
When filling out the Driver Time Record form, it is essential to ensure accuracy and compliance. Here are some important dos and don'ts to keep in mind:
Following these guidelines will help ensure that your Driver Time Record form is completed correctly and submitted without issues.
The Driver's Daily Log is a document that tracks the hours a driver spends on duty and driving. Similar to the Driver Time Record, it includes information about start and end times, total driving hours, and rest periods. This log is essential for compliance with federal regulations, ensuring that drivers do not exceed their maximum driving limits. Both documents serve to document a driver's work hours and promote safety by preventing fatigue.
The Vehicle Inspection Report is another important document that shares similarities with the Driver Time Record. This report details the condition of a vehicle before and after a trip. It includes checks for safety features, fluid levels, and overall vehicle performance. Like the Driver Time Record, it aims to ensure safety and compliance, as both documents help maintain operational standards and accountability for drivers and their vehicles.
The Trip Sheet is also comparable to the Driver Time Record. It provides a summary of a driver's trip, including routes taken, fuel usage, and any stops made along the way. This document helps in tracking expenses and can be used for reimbursement purposes. Both the Trip Sheet and Driver Time Record are essential for maintaining accurate records of a driver's activities, promoting efficiency and financial accountability.
In addition to the various important documents involved in ensuring safe and compliant driving, the Vessel Bill of Sale stands out for those engaging in boat transactions, providing a structured means to establish ownership and protect both parties involved in the sale, much like the legal requirements that guide the transport sector.
Lastly, the Hours of Service (HOS) Record is closely related to the Driver Time Record. This document outlines the hours a driver has worked in a given period, including driving time, on-duty time, and off-duty time. It is crucial for ensuring compliance with regulations regarding maximum driving hours. Both records focus on the importance of monitoring a driver's time to enhance safety and prevent violations of federal guidelines.