Da Form

What is the DA Form 2062?

The DA Form 2062, also known as the Hand Receipt, is a document used by the U.S. Army to track the transfer and accountability of government property. It serves as a record for items issued to individuals or units, ensuring that everyone knows what equipment they are responsible for.

When should I use the DA Form 2062?

You should use the DA Form 2062 whenever you are receiving or issuing government property. This includes situations such as transferring equipment between personnel, maintaining accountability for items in your possession, or documenting the condition of property during handovers.

What information is required on the DA Form 2062?

Essential information includes the hand receipt number, the names of the individuals involved in the transaction, stock numbers, descriptions of the items, quantities, and any relevant condition codes. This information helps ensure clarity and accountability for the property listed.

How do I fill out the DA Form 2062?

To fill out the DA Form 2062, start by entering the hand receipt number, followed by the names of the individuals or units involved. Then, list each item with its stock number, description, quantity, and any applicable condition codes. Make sure to double-check your entries for accuracy.

What is the significance of condition codes on the DA Form 2062?

Condition codes indicate the state of the property being documented. They help assess whether the items are new, used, or require repair. This information is crucial for maintaining the integrity of the inventory and ensuring that all parties are aware of the condition of the items they are responsible for.

Can I use the DA Form 2062 for personal property?

No, the DA Form 2062 is specifically designed for government property. It is not intended for personal items. If you need to document personal property, consider using a different form or method that is appropriate for that purpose.

What happens if I lose a DA Form 2062?

If you lose a DA Form 2062, it is important to report the loss to your supervisor immediately. You may need to recreate the document based on your records and any other available information. Keeping accurate records can help prevent issues related to lost or misplaced forms.

How long should I keep a DA Form 2062?

Generally, you should retain the DA Form 2062 for as long as you are responsible for the property listed on it. Once you no longer have accountability for the items, it is advisable to keep the form for a certain period as per your unit’s retention policy, often several years, in case of audits or inquiries.

What is the difference between a hand receipt and a hand receipt annex?

A hand receipt documents the transfer of property from one individual to another, while a hand receipt annex provides additional details about specific components or items associated with the main hand receipt. The annex helps clarify the accountability of various parts of a larger item or set of items.

Where can I find the DA Form 2062?

The DA Form 2062 can typically be found on official Army websites, including the Army Publishing Directorate. It is also available through your unit's supply office. Make sure to use the most current version to ensure compliance with Army regulations.

When filling out and using the DA Form 2062, consider the following key takeaways:

• Accuracy is essential. Ensure that all information, including stock numbers and quantities, is entered correctly to avoid discrepancies.
• Use the correct annex number. When completing the form as a hand receipt, enter the appropriate Hand Receipt Annex number to ensure proper tracking.
• Understand the purpose of the form. The DA Form 2062 serves multiple functions, such as documenting hand receipts for equipment and furniture. Be clear on its intended use.
• Follow the publication guidelines. Refer to DA PAM 710-2-1 for specific instructions and requirements related to the use of this form.

Misconceptions about the DA Form 2062 can lead to confusion and errors in its usage. Here are nine common misconceptions, along with clarifications for each.

1. All DA Forms are the same. Many believe that all DA forms serve the same purpose. In reality, each form has a specific function and is designed for particular situations.
2. The DA Form 2062 is only for inventory. While it is primarily used for hand receipts and inventory management, it also serves as a record for property accountability and condition reporting.
3. Only military personnel can use the DA Form 2062. This form can be utilized by civilians working with military property as well. Anyone responsible for managing military assets may need to use it.
4. Once filled out, the DA Form 2062 does not need to be updated. This is incorrect. The form should be updated regularly to reflect any changes in the status or condition of the items listed.
5. The form is optional. Some may think that using the DA Form 2062 is a choice. However, it is a required document for property accountability in many situations.
6. All entries on the form must be handwritten. While handwriting is acceptable, electronic versions of the form are available and can be filled out digitally, making it easier to manage.
7. The DA Form 2062 can only be used for specific types of property. This form can be used for a wide range of items, including equipment, furniture, and supplies, not just limited to one category.
8. Condition codes are optional on the form. Condition codes are actually important for assessing the state of the property and must be included when applicable.
9. Once submitted, the DA Form 2062 cannot be corrected. Corrections can be made, but they should be documented properly to maintain accurate records.

Understanding these misconceptions can help ensure proper usage of the DA Form 2062, leading to better management of military property and resources.

1. Neglecting to fill in the Hand Receipt/Annex Number: This number is crucial for tracking the items and ensuring accountability.

2. Failing to specify the correct end item stock number: An incorrect stock number can lead to confusion and mismanagement of inventory.

3. Omitting the quantity of items: Not indicating the quantity can result in discrepancies during audits or inventory checks.

4. Forgetting to include the publication number and date: These details are essential for referencing the correct documentation related to the items.

5. Using incorrect condition codes: Condition codes are necessary for assessing the state of the items, especially for quarters furniture.

6. Not entering the Accounting Requirements Code (ARC): This code is vital when the form is used as a Hand Receipt Annex or for components receipt.

7. Misplacing or failing to sign the form: A signature is required to validate the receipt and ensure accountability.

8. Leaving sections blank: Every section of the form must be completed to avoid processing delays and errors.

9. Using outdated versions of the form: Always ensure the most current version is being used to comply with regulations.

When filling out the DA form, it's important to follow best practices to ensure accuracy and compliance. Here are six things you should and shouldn't do:

• Do double-check all entries for accuracy before submission.
• Do use clear and legible handwriting if completing the form by hand.
• Do ensure that you include all required fields, such as the hand receipt annex number.
• Do keep a copy of the completed form for your records.
• Don't leave any fields blank unless specifically instructed to do so.
• Don't use abbreviations that may not be understood by others reviewing the form.

The DA Form 2062, also known as the Hand Receipt, serves a crucial role in military logistics by documenting the transfer of property and accountability for government equipment. A similar document is the DA Form 3749, which is used for the same purpose but specifically addresses the issue of equipment issued for temporary use. While the DA Form 2062 focuses on long-term accountability, the DA Form 3749 allows for a more flexible approach to tracking items that may not require permanent assignment, making it essential for short-term assignments and ensuring all equipment is returned in good condition.

Another related document is the DA Form 3161, which is used for the temporary transfer of property. This form provides a means to record the issue or turn-in of equipment, similar to the DA Form 2062, but it is primarily utilized for items that are not formally assigned. The DA Form 3161 allows for a more streamlined process in situations where equipment needs to be borrowed or returned quickly, ensuring that all parties maintain accurate records of transactions without the need for extensive paperwork.

The DA Form 7000, known as the Equipment Transfer Receipt, is also comparable to the DA Form 2062. This form is specifically designed for the transfer of property between units or individuals. While the DA Form 2062 serves as a hand receipt for items currently in possession, the DA Form 7000 formalizes the transfer process, ensuring that accountability is maintained throughout the change of custody. This document is essential for tracking items during unit changes or personnel transfers, reinforcing the importance of maintaining accurate records in military operations.

In addition, the DA Form 2062 shares similarities with the DA Form 2404, which is used for equipment inspection and maintenance. While the DA Form 2062 focuses on accountability, the DA Form 2404 documents the condition of equipment and any required repairs. Both forms are essential for ensuring that military equipment is properly maintained and accounted for, but they serve distinct purposes in the overall management of military assets. Together, they provide a comprehensive view of an item's lifecycle, from issuance to maintenance.

Furthermore, in the context of legal documentation for transactions, it’s important to recognize the significance of the Vessel Bill of Sale, which is essential for anyone purchasing or selling a boat. This document not only serves to protect the interests of both the buyer and seller but also ensures that all necessary information is clearly documented, much like the various military forms that emphasize accountability and proper record-keeping.

Lastly, the DA Form 1594, known as the Daily Staff Journal or Duty Officer's Log, can also be considered similar in its role of documentation. Although it is not directly related to property accountability, it serves as a record-keeping tool that captures daily activities, including equipment issues and transfers. This form ensures that all actions related to property management are logged and can be referenced later. While the DA Form 2062 focuses on the specific details of equipment transfer, the DA Form 1594 provides a broader context of daily operations, highlighting the interconnectedness of various military documentation practices.