The DA Form 1380 is a crucial document used by the Army Reserve to record an individual's performance during reserve duty training. This form helps maintain accurate records of training and duties performed, ensuring that service members receive appropriate recognition and retirement points for their efforts. Understanding how to properly complete and submit this form is essential for every soldier in the reserve.
The DA Form 1380 serves as a critical document within the U.S. Army Reserve framework, specifically designed to record the performance of individual soldiers during Reserve Duty Training. This form is essential for accurately documenting various types of training, duties, and instruction that soldiers undertake outside of their regular Inactive Duty Training (IDT) battle assemblies. It is utilized by reporting agencies to track training activities, ensuring that all necessary information is captured for both paid and non-paid duty assignments. Key elements of the form include the soldier's personal details, such as name and grade, as well as specific dates, hours of training, and the nature of the duties performed. The completion of the DA Form 1380 is mandated to occur by the last day of each duty month, facilitating timely submission to the appropriate pay channels or the Army Human Resources Command (AHRC). The form also outlines the responsibilities of various personnel involved in its preparation, from commanding officers to designated military representatives, ensuring a clear chain of accountability. Additionally, it provides guidance on the documentation of retirement points earned, which are crucial for a soldier’s career progression. By adhering to the instructions laid out in AR 140-185, units can effectively manage and validate training records, thereby supporting the overall operational readiness of the Army Reserve.
What is the purpose of the DA 1380 form?
The DA 1380 form, also known as the Army Reserve Record of Individual Performance of Reserve Duty Training, is used to document the performance of training and duties by soldiers in the Army Reserve. It is essential for tracking attendance and participation in various training activities, ensuring soldiers receive the appropriate retirement points and pay for their service.
Who is responsible for preparing the DA 1380 form?
The preparation of the DA 1380 form can fall to different individuals depending on the context of the training. Generally, the chief of the proponent agency for a project, the designated military representative at a meeting, or the commanding officer of a unit may prepare it. For training with another service, the soldier fills out most items and then obtains the signature of the authorized official from the unit of attachment.
When should the DA 1380 form be submitted?
The form should be prepared and submitted by the last day of each duty month. This ensures that all training and duties performed during that month are accurately recorded and processed in a timely manner, allowing for proper crediting of retirement points and pay.
What information is required on the DA 1380 form?
Key information includes the soldier's name, grade, and organization, as well as details about the duties performed, training dates, hours, and location. Additionally, the form requires the signature of an officer who can verify the duties performed. It is crucial to provide accurate details to ensure proper processing.
How are retirement points calculated on the DA 1380 form?
Retirement points are calculated based on the type of duty performed, as indicated in the form. Soldiers must enter a code that reflects whether the duty was paid or non-paid, along with the correlating retirement point credits. For example, "P-1" indicates a four-hour paid period, while "N-1" represents a two-hour non-paid period. Specific exceptions apply for certain duties, such as funeral honors.
What happens after the DA 1380 form is submitted?
Once submitted, the DA 1380 form is validated by the Defense Finance and Accounting Service (DFAS) for paid duties or by the Army Human Resources Command (AHRC) for non-paid duties. Following validation, the appropriate retirement points are awarded, and the form must be filed according to Army regulations to ensure it is part of the soldier's official records.
Where can I find more information about the DA 1380 form?
Additional information regarding the DA 1380 form can be found in Army Regulation (AR) 140-185, which outlines the policies and procedures for documenting reserve duty training. This regulation provides guidance on how to fill out the form and the requirements for submission and processing.
Here are some important points to consider when filling out and using the DA 1380 form:
Misconception 1: The DA 1380 form is only for active duty soldiers.
This form is specifically designed for Army Reserve personnel. It documents performance during inactive duty training and is crucial for maintaining accurate records for reservists.
Misconception 2: The form must be submitted immediately after training.
In fact, the DA 1380 should be prepared by the last day of each duty month. This allows for proper documentation and ensures that all training is accounted for in a timely manner.
Misconception 3: Only the soldier can fill out the DA 1380 form.
While the soldier provides necessary information, the form must be verified and signed by an officer who has knowledge of the duties performed. This adds a layer of accountability and accuracy to the documentation.
Misconception 4: The DA 1380 is not necessary if the soldier did not receive payment for their training.
This form is essential regardless of payment status. It documents non-paid inactive duty training, which is critical for retirement points and record-keeping.
Misconception 5: The DA 1380 form is a one-size-fits-all document.
Different types of duties and training require specific information on the form. Soldiers must accurately describe their training and cite the appropriate authorization, ensuring compliance with Army regulations.
Misconception 6: The form can be submitted at any time after the training.
Submission deadlines are strict. The DA 1380 must be processed for pay and retirement points by the last day of each duty month, which helps maintain the integrity of the records.
Misconception 7: The DA 1380 form is not important for retirement points.
On the contrary, this form plays a vital role in documenting training and duties, which directly impacts the accumulation of retirement points for reservists. Accurate completion is essential for ensuring that soldiers receive the benefits they have earned.
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Missing Information: Failing to fill out all required fields can lead to delays. Each section of the form must be completed, including names, dates, and organization details.
Incorrect Dates: Entering the wrong dates for duty or training can cause confusion. Always double-check the dates to ensure they match the actual training period.
Not Citing Authorization: Forgetting to include the authorization citation in Item 9 can result in rejection. This information is crucial for validating the training performed.
Improper Signature: The form requires a signature from an officer who can verify the duties performed. If this signature is missing or from the wrong person, the form may be deemed invalid.
Incorrect Coding for Retirement Points: Using the wrong codes in Column b for paid or non-paid duties can lead to incorrect retirement points being awarded. Make sure to refer to the guidelines for accurate coding.
Late Submission: Submitting the form after the last day of the duty month can lead to missed opportunities for pay or retirement points. Timeliness is key in the submission process.
When filling out the DA 1380 form, here are some important things to keep in mind:
Following these tips will help ensure that the DA 1380 form is filled out correctly and efficiently.
The DA Form 1059, or the Academic Evaluation Report, serves a similar purpose to the DA Form 1380 in documenting training and performance. This form is specifically used to evaluate a soldier's performance during formal training courses. Like the DA Form 1380, it requires details about the soldier's identity, the course attended, and the dates of attendance. Both forms aim to provide a record of a soldier's training and contributions, ensuring that their achievements are formally recognized and can be referenced for future evaluations or promotions.
The DA Form 4187, known as the Personnel Action Form, is another document that shares similarities with the DA Form 1380. It is used to initiate various personnel actions, including training requests and duty assignments. Both forms require detailed information about the soldier, including their name, rank, and the nature of the duty performed. While the DA Form 1380 focuses on documenting completed training, the DA Form 4187 can initiate new training opportunities, making it a critical component of a soldier's career development.
The DA Form 2-1, or the Personnel Qualification Record, is an essential document that tracks a soldier's qualifications and training history. Similar to the DA Form 1380, it provides a comprehensive overview of a soldier's training and performance. The DA Form 2-1 includes information on completed courses, military schools attended, and other relevant training. Both forms contribute to a soldier's overall record, ensuring that all training and qualifications are documented and easily accessible for review.
The DA Form 750, which is the Army Training Requirements and Resources System (ATRRS) Course Completion Certificate, also resembles the DA Form 1380. This form certifies that a soldier has completed a specific training course and includes details such as course title, dates, and the soldier's performance. While the DA Form 1380 records various types of training, the DA Form 750 specifically focuses on formal course completions, providing a different but complementary aspect of a soldier's training record.
The DA Form 3349, or the Physical Profile, is another document that parallels the DA Form 1380 in terms of tracking a soldier's training and performance. This form assesses a soldier's physical capabilities and limitations, which can directly impact their ability to participate in certain training activities. Both forms require detailed information about the soldier and their duties, ensuring that any physical restrictions are considered when planning training and assignments.
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Lastly, the DA Form 4856, known as the Developmental Counseling Form, is used for documenting counseling sessions between a soldier and their leaders. While the DA Form 1380 focuses on recording training activities, the DA Form 4856 captures discussions about performance, goals, and development. Both forms are essential for fostering a soldier's growth and ensuring that their training and performance are aligned with their career objectives.